Digital HR and Payroll Modernization for a Government Directorate

A major government directorate with 12,000+ employees across the country operated HR and payroll processes through manual files, decentralized attendance registers, and outdated software tools. This caused delays in payroll approval, frequent salary inconsistencies, lack of transparency in transfers/promotions, and compliance complications.

The directorate faced:

• Manual leave & attendance registers with inconsistent formats
• Delayed payroll cycles due to manual consolidation
• Difficulty tracking employee posting history, seniority, and training
• No centralized system for performance evaluation
• Audit failures due to incomplete or mismatched employee data
• Long queues for HR services & certificate issuance
• Axentec HRIS (Govt. Framework) was implemented to modernize the entire workforce lifecycle

Transformation Deliverables:

• Digital Employee Master Profiles: All personnel data digitized with unique IDs, posting history, training records, and documents.
• Automated Payroll Engine: Allowed rule-based salary structures, grade-wise automation, allowances, and deductions.
• Roster & Attendance System: Biometric + QR + location-based attendance synced directly into payroll.
• Transfer & Promotion Automation: Workflow-based approvals with automatic letter generation and posting order issuance.
• Leave Management System: Real-time balance updates, digital approvals, and audit-proof tracking.
• Performance Evaluation: Custom KPIs for field-level and desk-level roles with automated scoring.
• 24/7 Self-Service Portal: Employees accessed salary slips, leave applications, HR letters, and updates without visiting offices.